Scanning & Cataloguing

We offer a full range of document scanning services to support your organisation’s needs, converting paper records into digital assets. We have a dedicated scanning room, with access for authorised Box-it personnel only, all of whom have undergone the necessary DBS checks.

This secure environment, in a facility equipped with the latest scanning and data capture technology, makes our service suitable for all types of digitisation, from general office documentation to confidential records.

Our service is flexible too, and can be used for most sizes of paper documentation, from till receipts to large format drawings, in black and white, greyscale or colour, single or double-sided. We can also convert microfiche/film into a digital format. We handle all sizes of scanning projects, from small ‘ad hoc’ requests to large volume scanning.

We also provide archive cataloguing services, further details of which can be found here. 

 

 

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Cataloguing
Cataloguing your archives provides an inventory of the records you hold and forms the backbone to compliant lifecycle management. Documenting the personal data you hold is a requirement of the...
GDPR
Converting paper into digital assets, and hosting them on a secure document management system such a Omnidox is beneficial to achieving compliance with the GDPR. Documents can be accessed almost...
How we scan
Firstly, we agree a plan to suit your digitisation needs, including any data you would like captured for indexing purposes. We ascertain how you want to sort and access your...
Why scan?
There are many good reasons for scanning documents. Paper files are bulky and take up space. Digitising them can create opportunities for using office space more efficiently, and improve business...
Discover more about our Scanning & Cataloguing
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FAQs
Can we visit Box-it's premises before we commit?
Are we assigned a dedicated Account Manager?
How do I know my documents have been destroyed securely? And what should I do with this information?
Who do you provide your services to?
What is the minimum number of boxes Box-it stores for any client? And is there a maximum?
What if we need to urgently recall a box held in storage by Box-it?
How secure are my documents during transit?
Is there a minimum quantity required?
Are documents shredded immediately?
What preparation is needed from our organisation before sending boxes into storage?
What types of containers does Box-it provide?
What security measures does Box-it have in place?
How do you track our boxes?
Can Box-it provide archive boxes?
How do I request Box-it's shredding service?
How do I pay?
What is the best procedure for cataloguing?
I’m a private individual and I have documents I'd like to shred - where do I go?
How long can I store my documents for?

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