Corient Business Solutions Limited

Client:

Corient Business Solutions Limited

Business Type:

Business Process Outsourcing Service Provider

Location:

Coventry

Service:

Scanning

The Background

Corient Business Solutions Limited is a UK company with offices in Coventry and Mumbai, India providing Business Process Outsourcing through a range of information technology enabled services, especially in the field of Finance and Accounting.

Its service offering (targeted primarily to Small and Medium Enterprises as well as Accountancy firms) includes Finance and Accounting (Book-Keeping and Accounts Preparation), Payroll, Human Resource Outsourcing, Customer Relationship Management and Transaction Processing Services. A key aspect of these on and off-shore services offered by Corient is that they are developed to add value through improved efficiencies, streamlined and automated processes (through paperless office environments) and with it, reduced operational costs for its clients.

The company was looking for a reputable scanning partner – in particular for its increasingly popular Real-Time Accounting solution and Management Reporting. This is a secure, fully compliant ‘paperless’ accounting and data management system that can significantly reduce traditional book-keeping costs and the upkeep of time-consuming physical records.

Clients of Corient Business Solutions include accountancy and taxation practices, care homes and a range of SMEs from the retail, IT, e-commerce and manufacturing sectors.

The Solution

Box-it Central, with its secure scanning solution, is proving to be the ideal partner for Corient who can rest-assured that their clients’ records are collected, scanned and returned in a highly secure environment. Using its own fully tracked fleet of vehicles and CRB checked employees, Box-it collects the documents on request directly from the offices of Corient’s clients.

The documents, which are placed in sealed barcoded boxes, are then transported by Box-it directly to its secure Warwickshire based scanning facility. The facility is robustly protected by intruder/fire alarms which are linked to the emergency services, and has 24 hour video surveillance. Once the documents have been scanned, the ‘digital images’ are uploaded to Corient’s own management system for onwards processing by their accountancy teams.

When the process is complete, the original documents are returned to Corient’s clients by Box-it. Through advanced tracking, Box-it can provide clients with a comprehensive audit trail.

The Client's View

Punit Jain, Director of Corient Business Solutions, says, “We first met Box-it Central at a local Trade Expo and after some further meetings and a visit to their facility, identified them as a perfect fit for our scanning requirements. Box-it’s personnel are reliable and attentive, which makes working with them very straightforward with a quick turnaround time. The fact that Box-it has a national presence and runs its own fleet of vehicles is a huge plus point in terms of security, tracking and overall compliance. We now look forward to developing the business further as more clients realise the benefits of digital practices for a real-time view of financials over less-secure, less-efficient paper methods.”

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