Haunted by the thought of Cataloguing Your Archives?
We know cataloguing archive content can be quite a time-consuming, sometimes daunting task. That is why many organisations choose to outsource such a service, very often finding it to be more cost-effective and more efficient than using internal resources. It’s also why more and more companies in the Midlands are turning to Box-it Central for archive cataloguing services.
Knowing exactly what is in each box and sometimes each file forms the basis of best practice and helps businesses stay compliant with statutory document retention legislation. This information about box contents allows timely review dates to be assigned, which is extremely important for any records manager. It also means that you don’t pay for unnecessary document storage space, to avoid keeping documents for longer than is necessary.
One of the biggest challenges with any cataloguing exercise is the need for consistency. Inconsistent classification (as well as human error) is cited as being one of the main problems. That is why any cataloguing exercise needs experienced leadership and direction. These challenges combined make outsourcing cataloguing services a practical proposition to avoid costly mistakes.
Cataloguing with Box-it Central couldn’t be simpler. Our 10 Steps to Cataloguing infographic proves just how hassle-free it can be. Once you have all the information indexed to your requirements, you can (if you wish) store your archive boxes with us and manage them using our secure online portal, Omnidox Records Manager, a Cloud based system developed by Box-it which is so easy to use and really does take the hassle out of physical archive management. The latest version has just been released and we will be bringing you news about ORM v.2 in the near future.
Of course, cataloguing very often reveals large quantities of documents that are no longer needed. We can help with this too, through our confidential document shredding services, conducted either on or offsite depending on your preference.
When it comes to cataloguing, Box-it Central really can offer expert advice and provide a very efficient, accurately indexed service.
So, as Halloween approaches, we’d like to reassure you that there aren’t any scary stories with Box-it Central, just happy endings! Please get in touch for a quote, or to discuss your cataloguing project in more detail.